Categories are a way to organize your events and control viewing or editing permissions. You can color-code and filter events by category, make events public or private, manage user access to events, and control which events are displayed on your website. Many of our customers also use categories as a way of managing multiple calendars, for example, public events vs. internal meetings.

Examples of categories include:

- Administration
- Athletics
- Academics
- Marketing
- Sales
- Operations
- Services
- Youth Ministry
- Pastor's Schedule
- Hall Schedule
- Large Conference Room
- Small Conference Room
- Amphitheater
- Mom
- Dad
- John Jr. 
Staff Schedule
- Working
- On Call
- Vacation

To add a category:

  • Log in to your calendar as an administrator
  • Click on the Admin Menu
  • Click Categories
  • Click the "Add" button

Category Name, Font & Colors

Name: Enter a new name or modify the existing name.

Text Style: Choose the category text font, style, size, and color.  All events in this category will be displayed on the calendar using these styles.

Legend Color: Click on the color picker square to select a color for the category’s legend. The legend will appear before each event in this category.

Note: If the category color is not showing when you are printing the calendar click here for printing tips


Viewing Permissions

You have three options to set viewing privileges for a category and its events:

A. Public: Public events can be viewed by all visitors to your calendar that are not logged in. Selecting this option makes the category a public category. Anyone with a link to your calendar can view events assigned to this category.

B. Private: Viewable only by logged-in users. Selecting this option allows all users with a valid email address (or username) and password to log in and view this category and its events.

C. Selected Private: Viewable only by selected logged-in users. Selecting this option restricts viewing of the category and its events to a select list of users. This category will be hidden from all other visitors and users except managers of this category and calendar administrators.

Select Users Allowed To View Events In This Category

When you check option C. “Selected Private” a list appears for you to choose which users are allowed to view this category. It is recommended that you create your calendar users first. Then, create your categories and assign the viewing privileges to the selected users.

To choose a user, simply highlight each user by clicking on their name.


Special Editing and Viewing

D. Self Booking:
Allow logged in users to add events in this category but only edit events they create. This is a way to let individuals add and edit events but not change events created by others. For example, when booking rooms.

E. Disable Filtering: Selecting this option causes events in this category to always be in view even when another category has been selected for viewing.  Users must have permission to view this category for this option to have an effect.


Prevent Double Booking Events

F. Prevent double booking events: Selecting this option prevents any event in the category from overlapping times with other events in this category. This is useful for setting up categories that represent resources to be used by only one event at a time. For example, conference rooms, vehicles, athletic facilities, or when managing a person’s schedule.

G. Ignore double booking in past: This option is only used in conjunction with Option F. and turns off checking of past events for conflicts. This is useful when you turn on prevent double booking prevention for a category that already has past events. It assumes there is no need to resolve conflicts in the past.

Note: Options F and G are frequently used with Option D to provide a self-service resource booking calendar. This way users are allowed to book their own events but not have them conflict with other user bookings.


You can also add an event to more than one category.  Learn more about the "Mirror Category Feature" in this article.

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