Edit Calendar Options in Admin Menu > Calendar Options

Editing Calendar Options allows you to set calendar-wide options that affect how your calendar operates.  Options are found on three tabs: Basic, Advanced, Expert.  Access these screens by clicking on the appropriate tab.  Details on each option are provided below, organized by tab heading.

Basic Options Tab

 

Calendar Headline and Legend

The calendar headline can include title and sub-title with optional web page link. The legend appears at the bottom of the calendar and contains a legend for the calendar categories.

Calendar Title: Enter calendar title, the title appears at the top of the calendar.

Calendar Sub-title: Enter a sub-title you want to appear below the title.

Note You can change the font style and alignment of the Title and Sub-title by going to Admin Menu > Calendar Colors.

Sub-title Website Address (URL): Enter the web address (URL) of a web page that you want to open when users click on the calendar sub-title.  Leave this blank for no link.

Action For Sub-title Link: Determines how the web page is displayed after a user clicks on the calendar sub-title, either in a new window or the same window as the calendar.  Use the same frame or parent frame actions when calendars are placed in an iframe on a web page.

Hide headline area: Check this box if you do not want to show any headline above your calendar.  This option is useful when you iframe your calendar inside a webpage on your website and your web page already has a header.

Hide legend: Check this box to not show the category legend at the bottom of the calendar.

Hide mini calendars: Check this box if you want to not show the previous and next month mini calendars in the calendar control area.  This option is recommended to allow the calendar to fit within an iframe with narrow width.

 

Time Zone Settings

Calendar Time Zone: Determines the time zone for all event dates and times shown on the calendar. Your calendar will automatically be adjusted for daylight savings time in the selected time zone if needed.

Show time zone in event pop-up: Check this box to show the Time Zone setting in the event pop-up window.

Show time zone below month name: Check this box to show the Time Zone setting below the month name in calendar views.

Export Control 

Set who is allowed to export calendar events to Microsoft Outlook, Excel or other applications. Exported files are in Comma Separated Values (.csv) or iCalendar (.ics) format for easy import into other programs.  Exports can be used as a local backup of your calendar event information.

 

View Controls

Default Calendar View: Select, Month, Week, Day or List view as the default view when the calendar first opens. Note: changing this option will change the current calendar view when you return to the calendar.

Default Category: Allows you to designate a default category that will be viewed when your calendar is first opened.

Default Location: Allows you to designate a default location that will be viewed when your calendar is first opened.

You can also create custom links to your calendar so it will  open to a specific view and categories by going to Admin Menu>Web Widgets>Website Link Wizard.

Hide category selection list:  Check to not show the category selection list in the calendar control area. If checked, the user will see events in all categories for which they have permission to view.

Hide location selection list:  Check to not show the location selection list in the calendar control area. If checked, the user will see events in all locations.

Note: The location selection list only lists Reusable Saved Locations that are saved in Admin Menu>Locations.  Individual event locations that are not on the Reusable Saved Locations list will not be displayed in the locations selection list. Events can only be filtered by location if they are assigned to a Reusable Saved Location

Hide “All” in category selection list:  Check to not show “All” as a choice in the category selection list.  If you have also turned off allow filtering on multiple categories, this will set the calendar for viewing one category at a time.

Hide “All” in location selection list:  Check to not show “All” as a choice in the location selection list.  If you have also turned off allow filtering on multiple locations, this will set the calendar for viewing one location at a time.

Allow filtering on multiple categories: Check to enable dropdown checklist for selecting one or more categories for display in the calendar.  Leaving unchecked allows only all or one category to be selected for display.

Allow filtering on multiple locations: Check to enable dropdown checklist for selecting one or more locations for display in the calendar.  Leaving unchecked allows only all or one location to be selected for display.

Use search widget on main calendar: Check to use the advanced Search Widget when clicking on Search button on the main calendar navigation button bar.

Options for the Search Widget used by the navigation bar button is controlled by the Admin Menu>Web Widgets>Event Search Widget theme indicated by the ‘(button)’ suffix. Leaving this option unchecked reverts to the simpler text search.

Enable event multiple mirror categories: Check to allow events to be displayed in more than one category.  An event must be assigned to a primary category and it may be assigned to one or more “category-mirrors” via a category drop down selector in the event editor.  When a category is selected in a calendar view or web widget, the events that are mirrored in that category will be shown along with events having that category as their primary category.

Enable event multiple mirror locations: This option allows multiple locations to be added to an event. For multi-location events, you’ll always enter a Primary Location first, then choose additional locations from the Mirror Location list. The Primary Location appears in event titles on the calendar, upcoming event lists, and other website plugins. All locations appear in event popups and event emails. All locations with conflict prevention turned on will be checked for event conflicts.

Label to show above category selection list: Enter text to show above the category selection list on the calendar navigation area.  The default text is “Select Category” but could be “Select Region” or “Select Department”, etc. depending on what your categories represent.

Label to show above location selection list: Enter text to show above the location selection list on the calendar navigation area.  The default text is “Select Location” but could be “Select Facility” or “Select Warehouse”, etc. depending on what you locations represent.

Label to show for popup event description: Enter text to appear as the label for event popup descriptions when users click on an event.  The default is “Description” but could be “Course Summary” or “Meeting Agenda” or other text to meet your specific needs.

Allowed to view private notes: Choose the level of user allowed to view an event’s private notes in the event popup.  Choices are:

  • Logged-in user: any logged in user who is permitted to view the event can view the event’s private notes.
  • Logged-in manager: any logged in manager can view the event’s private notes, does not need to be a manager of the event’s category.
  • Logged-in editor: any logged in user who is able to edit the event can view the event’s private notes.
    Note: Users who can edit the event include, any administrator, any manager of the event’s category or the user who created the event when the event’s category is set to allow logged in users to create and edit their own events.

Advanced Options Tab

Time Display

Show event times before event title: Check this box to show the event times before the event title.  The default is to show times after the event title.

Show event times in 24 hour time: Check this box to show event times in 24 hour time (00:00 – 24:00) format.  Default format is (12:00am – 12:00pm).

 

Time Defaults

Default Start & End Time For Events: Select the start and end times that will appear as the default values when adding new events.
Week Start Day

Start week display with Sunday: Check this box to begin the week on Sunday (default)

Start week display with Monday: Check this box to begin the week on Monday

 

Locations In Calendar View

Show locations in calendar view: Checking this option causes an event’s location to be added to the end of the event title in calendar views.

Text Style: Select the text style for the location name to be added to the end of the event title.  This can be different from the style for the event title to make it stand out.

Prefix Text: Enter the text that should be inserted just before the location name as it is added to the end of the event title.  The default is a single ‘@’ sign which seems to be a common way to indicate ‘at’ but you could change to ‘at’ or other text up to 25 characters long.

Only Administrators can add / edit saved locations: Check this option to hide links for managing saved locations from non calendar administrators.

 

Show Events As Busy

Show event title as busy if user not allowed to edit event: Check this box to display a specified ‘busy’ text in place of an event’s title if the user viewing the calendar is not able to edit the event.

Text to show for busy events: Enter the text (max of 250 chars) you want to show for ‘busy’ events when the show as busy feature is checked.

Note: The busy event feature can be used in conjunction with category options to set up a private, self service booking calendar.  Category settings would be option D ‘Logged in users can add / edit own events and F ‘Prevent conflicting events’.

You would then create a different user account for each user allowed to add events but not make them a manager or administrator.  Then the user can login and add / edit events but will only see the ‘busy text’ for other user’s events.  Conflict prevention will prevent two users from booking the same time slot.

 

Event Editor Options

Allow custom style and colors for event titles: Checking this option allows custom styles for title text of individual events.  Enabling this feature causes text font, style, size and color selectors to be displayed on the advanced add / edit event screen otherwise they will not be visible.

If enabled, the styles set on the event add / edit screen will override the styles set for the event’s category.

Enable Smart Update when editing repeating events: Check the box to enable Smart Update options to help preserve information in individual event occurrences when editing a repeating event series.  See Using Smart Update To Edit Repeating Events for more information.

Enable quick events for adding single events. Checking this option will open the quick event screen when adding an event. The quick event screen also has a link to the Advance Event editor for repeating events and many more options.

Note: Enabling quick event will affect all users who enter events into the calendar.

Allow private event emails to any user or subscriber: Check the box to allow users and subscribers to be selected to receive private event emails, even if they are not permitted to view the event in the calendar..

When enabled, this option will allow all users and subscribers to be listed when choosing to send event emails to selected users.

This option is useful when your calendar is private and you wish to send an event reminder to a client who is in the subscribers list. The client cannot login to the calendar but can still receive a reminder for their individual appointment.

CAUTION: Be careful when using this option to not send private event details to unauthorized users!

Note: You may want to use the Admin Menu>Reminder Email Template editor to modify the header and footer links for event emails so that recipients don’t click to view the calendar when they are cannot login.

 

Custom Button

Use this option to create a custom button that opens to any page on your website or to create an email link to your email address.  Leave this blank to not show a custom button.

Text label to show on button:  Enter the name of the button (20 characters maximum) that will appear on the calendar’s grey button bar.

Webpage or email address: Enter your webpage link (URL) or email link (mailto:) to define the button action (see below):


    • Webpage:  Use any www address as you would enter into a web browser.  Use https:// for secure web pages.
    • Email: Enter your email address to create a button that opens the user’s email program with a pre-addressed email.  You can optionally include a short subject.
      • Examples:
        youraddress@yourdomain.com
        youraddress@yourdomain.com?subject=Yoursubject

Users Allowed to View Custom Button: Select the type of user allowed to view the custom button, either any logged in user, managers or administrators.
Select Custom Button Action Type: Select how a web page is displayed after a user clicks on the custom button, either in a new window or the same window as the calendar. Use advanced actions when calendars are placed in a frame on a webpage.
Default Calendar Link Used In Widgets, Emails and Social Media
Web Link Address or URL: Enter a link to be used as the default link to your calendar in the header and footer of annoucement, reminder and popup ’email this event’ emails, the mini calendar and upcoming events widgets, and social media links, If you are embedding your calendar in an iframe on you web page, you should enter the link to your web page containing the iframed calendar. You can override this default for the emails and widgets in the email designer and respective widget administration pages.

Expert Options Tab

Web Tracking Analytics

JavaScript Tracking Code: You can track calendar usage by copying and pasting web tracking code from Google Analytics and other web tracking services into the provided text area on the Expert Options form.

To use this feature you must first sign up with a web tracking service or be using your own web tracking software that provides tracking code that would normally be inserted in the web pages to be tracked.  This feature does not support analysis of web server logs.

You can sign up for Google Analytics by going to http://www.google.com/analytics/ and registering.  Google provides this service free of charge.  If you are already using Google Analytics, we recommend setting up a new profile to track calendar visits in order to better manage tracking reports.

In Google Analytics, you can get the JavaScript tracking code by signing on to Google Analytics and clicking on ‘Analytics Settings’ in the upper left, then click on ‘edit’ on to the right of the profile, then click on ‘Check Status’ in the upper right. Copy the code under ‘Paste this code on your site’ and paste the code into the calendar ‘Tracking Code’ field and Save.

Currently, tracking is only provided for main calendar views and event popup windows from the main calendar views.  Tracking of Web Widget visits is not available at this time.

In your web tracking service, calendar traffic reports are best viewed at the overall aggregate level (e.g. Total Visits, Total Page Views) and at the detail level by Content Title (e.g. ‘Calendar: March 2011’ or ‘Event: Team Meeting’).

Select Who Not To Track: You can choose to track all calendar traffic or not track logged in users, managers and/or administrators.  Use this feature to eliminate activity from these user types from your traffic reports.

 

Day View Controls

Use these options to modify how information is displayed in the calendar day view.

Show category in day view: Checking this box insert a column in the day view showing each event’s category.

Hide time bars in day view: Checking this box prevents the day view time bars from being displayed.

Show event description in day view: Checking this box will add the event’s description in rows below the event title in day view.

Max characters for event description in day view: Enter the maximum number of characters in the event description to be displayed.  Descriptions with more characters than this number will be truncated. This number can be set from zero to 6000 (which is the maximum allowable characters for event descriptions).

 

Hide Buttons and Controls

Use these options to hide or show specific navigation bar buttons and calendar controls

Hide search button: This will remove the search button from the grey navigation bar.

Hide print button: This will remove the print button from the grey navigation bar.

Hide export button: This will remove the export button from the grey navigation bar.

Hide help button: This will remove the help button from the grey navigation bar.

Hide go to date button: This will remove the go to date button from the calendar control area.

Hide calendar view buttons: This will remove the calendar view buttons from the calendar control area.

Note: To remove the category and/or location selection lists from the calendar control area – see Basic Options tab > View Controls

 

 

Event RSVP Responses

In this section, you enter the name and email address of the person who should receive response to event RSVP requests. When setting up an event RSVP you can choose to send RSVP responses to either this person, yourself, the event contact.

Full name of contact to receive responses to RSVP requests: Enter the full name of the person, for example, John Doe, who should receive responses to event RSVP requests. This name will be included as the display name associated with the email address below.

Email address to receive responses to RSVP requests: Enter the email address of the person who is to receive responses to event RSVP requests.

 

Event Change Tracking

Show user who last updated an event: Check this box to have the name of the user who last updated an event appear at the bottom of the event popup when clicking on the event on the calendar.
Email address for change notices: Enter one email address to receive notification of when an event has been added to the calendar and / or when an event has been edited.  Leave this blank to not sent notices

Sent notice when new event is added: Check this box to send notices on new event creation.

Send notice when an event is edited: Check this box to send notices when an event has been changed.

 

Event More Info Link Options

Use these options to modify how an event’s More Info Link url is used:

On title click, go directly to event’s More Info Link: Check this box to make clicks on event titles in the calendar and widget popups go directly to the link specified in the event’s More Info Link url.  If the event does not have a More Info Link, then the event’s detail popup will open.

Select More Info Link Action Type: Use the dropdown to select how an event’s More Info Link url will open.  For example, selecting ‘Open in new window’ will cause the link to open in a new window.

Alternatively, selecting ‘Open in parent frame’ will cause the link to open in the main calendar window or the window hosting the Web Widget (i.e. Mini Calendar or Search Widget).

Note that the Link Action Type setting will affect the link open behavior for either the title click option above or the click on the More Info link in the event detail popups.

 

ADA Accessibility

Accessibility (ADA Section 508A Compliance): Check this option to enable accessibility features for screen readers used by seeing impaired individuals.  When enabled, the calendar will contain verbose link labels for screen reader audio and skip links that allow screen reader users to optionally jump over navigational elements.

 

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